SheTravels Adventure Company, LLC

Adventure Participation Agreement

This Adventure Participation Agreement (this "Agreement") is entered into by and between SheTravels Adventure Company, LLC, an Indiana limited liability company with offices located in Indianapolis, IN 46204 ("Company"), and "Participant" or “you.”

 PAYMENT.  To ensure your Adventure(s) can be executed without a hitch, our payment process is as follows: 

  1. Deposit. A non-refundable deposit of $500 per person is required to secure a spot on an Adventure. In the case that your plans have to change, we will gladly apply 50% of your deposit to another Adventure within the next 18 months, according to our cancellation policy guidelines below.

  2. Full Balance.  You are welcome to pay the full balance of your Adventure up-front. Should you choose to pay just the deposit amount at the time of registration, the full balance is required to be paid in full by 120 days prior to the start date of the Adventure. If you are registering for an Adventure with a start date sooner than 120 days in the future, you will be required to pay the full balance within 10 days of registration, or before the start of the adventure - whichever comes first.

The Company will send you multiple reminders prior to the 120 day deadline. If you are unable to pay the remaining balance by that time, the Company will offer your spot to members of the waitlist. If the Company has not heard from you by 90 days prior to the start date of the Adventure, your deposit may be forfeited.

CANCELLATION AND REFUNDS.  We understand that despite our best laid plans, emergencies happen that may impact your vacation plans. The Company’s cancellation policy is as follows:

  1. All deposits are NON-REFUNDABLE.

  2. Refunds will be given as outlined below, based on days prior to the Adventure start date:

Days prior to start date Refund amount

121+ days                        Full refund, minus the deposit amount

91-120 days                     50% refund, minus the deposit amount

90 days or less               No refund

No exceptions will be granted to the Company’s cancellation policy.

3. The Company reserves the right to cancel trips due to Force Majeure Events. If the Company cancels a trip, fees paid to the Company will be fully refunded, minus the deposit amount. The Company shall not under any circumstances be held responsible for any personal expenses, such as airline tickets, due to changes in itineraries or tour cancellations, and strongly recommends purchasing travel insurance for your own protection.

SERVICES. SheTravels Adventure Company, LLC operates and directs adventure vacation tours and excursions (collectively referred to as “Adventures”). SheTravels Adventure Company, LLC shall conduct the Adventures in accordance with the terms and subject to the conditions set forth in this Agreement and the Company’s policies as they may be amended from time to time. 

PARTICIPATION IN ADVENTURE(S)

  1. Participants shall abide by all rules, posted warnings, instructions, and or directions given by the Company or any agents thereof.

  2. The Company may engage independent contractors and other third parties to provide transportation, guide services, excursions and/or all other related travel services and the Company shall not assume any responsibility or liability for any injury, loss or damage to person or property in connection with any service provided by an independent contractor or third party. Furthermore, participants must sign all releases required by any independent contractor or third party providing services on the Company’s behalf and to follow their rules completely.

  3. The Company shall not be liable for any injury, loss or damage to person or property due to circumstances beyond its control including but not limited to acts of God; – detention; annoyance; terrorism; thefts; pilferage; civil disturbances; government restrictions or regulations; strikes; delays and expenses arising from quarantine; failure of any means of conveyance to arrive or depart as scheduled; discrepancies or change in transit or hotel services due to no fault of Company (collectively referred to as “Force Majeure Events”.).

  4. The Company reserves the right to decline to accept or retain any person as an Adventure participant should such person’s behavior, health or mental condition impede the operation of the Adventure.

  5. The Company reserves the option to modify trip itineraries in its sole discretion as necessary due to weather, conditions, illness, injury, group dynamics, safety, other unforeseen incidents, or Force Majeure Events.

  6. Participant may obtain personal medical coverage, or additional insurance, that would cover injuries received on the Adventure(s). Participant must use his or her personal medical insurance for any medical coverage or medical payment for injury incurred by him or her while on the Adventure(s).

  7. Participant may purchase travel insurance to cover certain risks inherent in travel such as supplier bankruptcy and the inability to travel due to a medical or personal emergency.

  8. As a condition for participating in an Adventure, you agree to abide by the Company’s policies as they may be amended from time to time and to sign the Company’s Waiver and Release Agreement.

GENERAL.  All matters arising out of or relating to this Agreement shall be governed by and construed in accordance with the internal laws of the State of Indiana without giving effect to any choice or conflict of law provision or rule (whether of the State of Indiana or any other jurisdiction). Any claim or cause of action arising under this Agreement may be brought only in the federal and state courts located in Marion County, Indiana and Participant hereby consents to the exclusive jurisdiction of such courts. This Agreement contains the entire understanding of the parties with respect to the subject matter hereof, and supersedes all prior and contemporaneous written or oral understandings, agreements, representations, and warranties with respect to such subject matter. The invalidity, illegality, or unenforceability of any provision herein does not affect any other provision herein or the validity, legality, or enforceability of such provision in any other jurisdiction. The parties may not amend this Agreement except by written instrument signed by the parties. No waiver of any right, remedy, power, or privilege under this Agreement ("Right(s)") is effective unless contained in a writing signed by the party charged with such waiver. No failure to exercise, or delay in exercising, any Right operates as a waiver thereof. No single or partial exercise of any Right precludes any other or further exercise thereof or the exercise of any other Right. The Rights under this Agreement are cumulative and are in addition to any other rights and remedies available at law or in equity or otherwise. Neither party may directly or indirectly assign, transfer, or delegate any of or all of its rights or obligations under this Agreement, voluntarily or involuntarily, including by change of control, merger (whether or not such party is the surviving entity), operation of law, or any other manner, without the prior written consent of the other party. Any purported assignment or delegation in violation of this Section shall be null and void. The Company, however, may subcontract its duties and obligations in connection with conducting the Adventure(s). This Agreement is binding upon and inures to the benefit of the parties and their respective successors and permitted assigns. Except for the parties, their successors and permitted assigns, there are no third party beneficiaries under this Agreement.  This Agreement may be executed in counterparts.

By registering and paying a deposit for an Adventure, you acknowledge and agree that you have received, read, and understood the Company’s Participation Agreement and agree to abide by the Company’s policies as they may be amended from time to time.